Find out everything you need to know in order to apply, and submit your Full Proposal by November 15, 2020.



The project lead applicant must be a faculty or staff member at the Vancouver campus*. The project team should include both UBC academic faculty and planning/operational staff, and preferably representatives from external partner or community organizations. 

We encourage projects to develop interdisciplinary collaborations across academic disciplines and university departments. 

We invite proposals from faculty and staff members from any UBC departments who see an opportunity to advance research using our Campus as a Living Lab. If the lead applicant is a staff member, a faculty co-lead must be confirmed before the full proposal is submitted. 

Likewise, if staff expertise and / or access to UBC buildings, infrastructure, data, procedural processes etc. is critical to the project, the appropriate staff leadership and permissions must be confirmed before the full proposal is submitted. 

*Future calls may be expanded to include the Okanagan campus. 


The CLL Fund is intended to enable new or expanded innovation activities that use the UBC campus as a testbed. It is not intended to offset regular operating costs or indirect costs of research. 

CLL Funds may be used for the following activities: 

  • Support undergraduate or graduate students working on projects, or post-doctoral fellows (PDFs). Student funding may be through a stipend or hired directly in a full-time or part-time capacity (e.g. Graduate Research/Academic Assistant, Co-op, Worklearn). Any amount of the requested funding may be used to support students or PDFs. 
  • Fund project-specific and grant-funded staff that enable or conduct activities as part of the project. A maximum of 30% of the requested funding may be allocated to staff expenses, and their role on the project must be made explicit in the proposal. 
  • Purchase equipment, software, licenses and other tools that enable the research. Any amount of requested funding may be used to support equipment and tools, etc. 

The CLL Fund supports knowledge dissemination of the learning from CLL projects. Knowledge dissemination costs can include conference registration or presenter fees, printing of posters or other materials, and travel costs. 

Knowledge dissemination costs will be reviewed on a case by case basis and additional information and or proof of expenses may be required. Proposals should provide details and justification for specific expenses. 

CLL Funds may not be used to support ongoing general lab or operational costs, or to offset costs covered by other UBC budgets, such as faculty salaries, budget-funded staff salary, space, utilities, custodial or equipment maintenance.


How to Apply

Applications are a two-step process and include a Notice of Intent and Full Proposal. Please download and review the application guidebook.

download guidelines


1. Notice of Intent (stage closed)

  • Lead applicant information (name, department and contact information)
  • Project name 
  • Potential partners (UBC and external organizations)
  • UBC strategic priority areas (informed by UN SDGs)
  • Innovation claims (3 points/highlights)
  • 50 word description, including potential benefits to research and/or operations

2. Full Proposal (5-page max, PDF)

  • Lead applicant information (name, department and contact information)
  • Project name 
  • Problem statement and innovation claims (technology, science, health, social innovations)
  • Project description
  • Project goals, planned outcomes and deliverables
  • Participants and partners (key individuals and their roles in the project – including academic collaborators, staff, student trainees, and external partners)

CLL criteria (explanation of how project meets criteria outlined in the Review Process section)

  • Alignment with at least one of UBC’s strategic priority areas. 
  • Demonstration of operational benefits to UBC’s campus.
  • Demonstration of evidence of excellence in research and opportunities for knowledge dissemination.
  • Creation of new opportunities for student/trainee engagement and learning.
  • Demonstration of meaningful partnership and community engagement.
  • Reflection, by the project team and proposed activities, of a commitment to equity, diversity, and inclusion.
  • Budget
  • Funding sources (confirmed and potential)
  • Schedule (planned completion of project deliverables and spending of funds)


Apply Now

The Notice of Intent (NOI) stage for the competition has closed. For those who submit an NOI by the deadline, the information will be used to identify the expertise needed for the review committee to assess your Full Proposal. 

Full Proposals are free form, no greater than 5 pages, and may include both text and graphics. The deadline for submitting a Full Proposal for the 2020 competition is 11:59 pm on November 15, 2020. No late proposals will be accepted.

Please submit your Full Proposal as a PDF document via email to: angelique [dot] pilon [at]




Please review our Frequently Asked Questions page to see if your question has already been answered. If you don't find the information you need, please contact us with your enquiry.